NCRC Winter Meeting Minutes February 18, 2006 Walker County Georgia 911 Center Call to Order 9:00 a.m. Roll Call & Collection of Proxy Letters (A-x) Caribbean Mercado present Central Mirza present Eastern Moore proxy Mosberg A-1 Northeastern Evans present Pacific NW Punches present Rocky Mtn. Ohms proxy Rodgers A-2 South Central Comer proxy Becky Jones A-3 Southeastern White present Southwestern Rodgers present Western Mortimer proxy - Mirza A-4 Training Officer Ashburn present Medical Officer Mosberg present Diving Officer Wilson present Minutes of Summer 2005 Meeting B Mirza moves to accept, Evans seconds Vote: Accepted unanimously – motion passes Finance Report C Ashburn moves to accept the submission of the Finance Report, subject to review and reconciliation by the Regional Coordinators, Mirza seconds. Vote: Jones, Evans, White and Wilson abstain Rest approve – motion passes Restricted Accounts (per John Evans) Punches presented a detailed accounting of activity in the restricted accounts. Action: Copies will be e-mailed to Coordinators in pdf format. Database/Equipment Report D Officer Reports (E-x) National Coordinator E-1 Training Coordinator E-2 Medical Coordinator E-3 Diving Coordinator E-4 Regional Coordinator Reports (F-x) Caribbean Region F-1 Central Region F-2 Eastern Region F-3 Northeastern Region F-4 Pacific Northwest Region F-5 Rocky Mountain Region F-6 South Central Region F-7 Southeastern Region F-8 Southwestern Region F-9 Western Region F-10 Confirmation of BORC actions via e-mail (for official record) · Gear order – unanimously approved to purchase all but one stretcher · Second National Seminar – discussed, but did not proceed · Request for Level 3 in Southwest Region was defeated 2005 Seminar Update 2006 Seminar Updates Customs check to PR IRS If needed, this will come from the National Acct.; this will be refunded after we prove that we did not sell any of this. If needed, we will use a brokerage specialist to facilitate the refund. Hudson will investigate options for transportation of gear cache. Size limit for Level 3 – advertised 24, but can’t really handle that many. How to fix? – Ashburn moves, White seconds to hold at the 16 so far registered, Vote: 6 opposed, 5 in favor, 3 abstentions – motion fails Mirza moves, Mercado seconds to hold with the 24 advertised slots, with the Trainiing Coordinator to determine the best way to accommodate this number. Vote: 6 in favor, 5 opposed, 3 abstentions – motion passes Comer (Becky) moves, White seconds, that the registration deadline of March 22 be held as a hard date, with no allowance for late or on-site registrations. Vote: 6 opposed, 5 in favor, 3 abstentions – motion passes 2007 Seminar – preliminary work would place it in SW Virginia, one of the fixed sites. Mercado moves, Mosberg seconds that the report be accepted, with instruction to continue negotiations. Written proposal sent to the BORC as soon as available, with a deadline of July 1 by e-mail vote. Vote: Unanimously approved – motion passes Evans, Rodgers and White will look for back up options. Discussion: Role of Ed Board and functional procedures Ashburn moves, Mirza seconds, to accept the proposed “Education Committee Operating Policies and Procedures” – Attachment G Vote: Approved, with 2 abstentions – motion passes Roles of National Officers (NC, TC, DC, MC) Discussion of historical roles and existing guidelines Ashburn moves, Mirza seconds to continue with existing guidelines rather that expand or revise those descriptions Vote: 2 abstentions, rest approve – motion passes Nominations for BORC/Ed Board Positions Education Board Member-at-Large Greg Moore Becky Jones Mirza moves, White seconds to remove Monte Strange for non-participation, and appoint both Greg and Becky Vote: 1 against, 1 abstention, rest approve – motion passes Vote on the two year term presently held by Becky Jones Vote: 7 for, 3 against, 1 abstention – Becky is reappointed Nominations for interim appointment to fill out Monte’s position Greg Moore Vote on Greg’s appointment Vote: 1 opposed, rest approved – Greg is appointed for the remainder of Monte’s term Database Officer Trisha Daugherty Vote on Trisha’s appointment Vote: Unanimous – Trisha is reappointed National Coordinator John Punches Vote on recommending John’s reappointment Vote: 1 abstention, rest approved – the NCRC Board of Regional Coordinators recommends to the NSS Board of Governors that John Punches be reappointed National Coordinator Announcements NFPA 1670 and 1006 standards are being drafted IQ Scholarship in memory of Bill Reneker from NFPA Discussion Items Recommendations from Education Board Curriculum Updates Mirza moves, Rodgers seconds that curriculum changes recommended by the Education Board be approved, including adoption of a target system safety ratio of not less than 7:1 Vote: - 5 in favor, 3 opposed, 4 abstentions – motion passes Instructor Testing Procedures – report of status Seminar preparation & management – appointment of someone to review existing guidelines, form, etc. – John Evans volunteered Mirza moves, Mercado seconds to appoint John as Chairman of a committee to research and report on existing and recommended policies on seminar preparation and management. Vote: Unanimous – motion passes Probationary instructors - resolved Insurance Gear Cache & Trailer – possible “inland marine policy” might cost $1,500/year Evans moves, White seconds that we spend up to $1500 for insurance for this year. Vote: 2 abstention, rest approved – motion passes Mirza moves, Wilson seconds that the NCRC build an emergency fund for protection in the event of catastrophic loss. Vote: Unanimous – motion passes Liability · White moves, Rodgers seconds to eliminate the registration closing date of March 22 for the Puerto Rican seminar Vote: 9 in favor, rest abstain – motion passes Book – now complete Evans moves, Mosberg seconds to accept the loose leaf NCRC Manual of Cave Rescue Techniques, version 1.0 Vote: Unanimous – motion passes Ashburn moves, Evans seconds that use of the manual be implemented effective July 1, 2006 Vote: 7 approved, 1 opposed, 5 abstentions – motion passes Mercado moves, Evans seconds that Anmar continue as Editor, Tim White will serve as publisher Vote: 1 abstention, rest approved – motion passes BORC/ED Board positions with terms ending this summer: Education Committee – Steve Hudson BORC – Doug Moore, NCRC budget – continue as we have been Donation to HCRU – request for $1,500 Mortimer (by Mirza) moves, Mercado seconds that HCRU be given a $1,500 donation, pending NSS approval Vote: 3 approved, 4 opposed, 4 abstain – motion fails Privacy Policy (per Steve Mosberg) - Attachment X Evans moves, White seconds that the NCRC Privacy Policy be accepter. Vote: Unanimous – motion passes Incident Review Policy (per Steve Mosberg) - Attachment Y Comer (Jones) moves, Mercado seconds to accept the NCRC Incident Review Policy Vote: Unanimous – motion passes Review of Seminar/Course Evaluations (per Tim Comer) Training coordinator does review comments and evaluations International Cave Rescue Exchange in conjunction w/ICS in Kerrville, Texas in 2009 Mortimer (Mirza) moves, Rodgers seconds that the NCRC supports an International Cave Rescue Exchange in conjunction with the International Congress of Speleology (and NSS Convention) in Kerrville, Texas in July, 2009. Vote: Unanimous – motion passes Mirza moves, Evans seconds, that Roger Mortimer is appointed Chair of the NCRC International Cave Rescue Exchange Committee Vote: Unanimous – motion passes Use of Cave Rescue Seminars as fund raising activities Question of interpretation of policy, and clarification – John Punches will respond Other Items at Discretion of Board Purchase of High Capacity Scanner Ashburn moves, Comer (Jones) seconds, to spend up to $1,000 for the purchase or a high-capacity scanner and associated software. Vote: approved unanimously Resignation of Doug Moore and appointment of interim replacement Ashburn moves, White seconds to accept Doug Moore’s resignation as Eastern Region Coordinator Vote: 1 abstention, rest approve – motion passes Ashburn moves, Mortimer seconds to appoint Jeff Goode as interim Regional Coordinator to fulfill the remainder of Doug’s term. Vote: 1 abstention, rest approve – motion passes Setup of FTP site for Ashburn moves, Mirza seconds the establishment of an FTP site for the exchange of Curriculum material. Vote: Unanimous – motion passes Regional Level 3 criteria Comer (Jones) moves that one criteria for the approval of a Regional Level 3 seminar would be that the Level 3 instructors be approved by the Training Coordinator Vote: 1 abstention, rest approve – motion passes Request for approval of Level 3 seminar in Southeast Region White moves, Comer (Jones) seconds that the Southeast Region be granted permission to include Level 3 training in conjunction with their approved Level 1 and Level 2 training Vote: 5 approve, 2 opposed, 2 abstentions – motion passes NCRC Summer Meeting is scheduled for the NSS Convention in Bellingham, Washington, on Tuesday, August 8, 2006, 9 to Noon NCRC Winter meeting will be February 3, 2007 at Walker County, Georgia 911 Center Meeting adjourned at 6 p.m. Respectfully submitted, Kathy Welling, Recording Secretary